PNZ Change Programme
PNZ Change – A Message From Kim
Well it’s sobering to think how much our little country changed, less than 24hrs after my last update to you all. There’s not a lot I can say that hasn’t already been said, but I hope that at times like these the notion of a unified PNZ becomes much more than an organizational change. These are times for everyone as a profession to stand together, look out for each other and talk about how we can, as a combined force, help affected New Zealanders get through such horrific experiences.
I was immensely proud to see so many organizations immediately open their doors to each other in order to share expertise, information and resources to support the affected communities. And at a greater scale, I was outrageously proud of how my adopted country responded as one community under the spotlight of the world’s media. It would be fair to say that the rest of the world is probably quite envious of our choice of Prime Minister, right now.
But at a more local scale the after-effects will continue to cause pain, stress and suffering for some time yet. Which is why it’s important that you all continue to look out for each other, even if it’s just a case of creating small networks via sites like Facebook, to debrief and seek support. You’re 4000 strong – use that strength in numbers.
Getting back onto business as usual, it’s time to start the drum-roll now because we do – finally – have a set of formal disestablishment steps to work to! This has taken longer than we would have liked, but what we’ve put together is something that will hopefully make it as easy and logical a process as possible for your Committees to work through. I’ll be getting in touch directly with each Committee to share those steps and discuss any details that are specific to them.
One important thing that’s come out of this activity is that Branches and SIGs don’t have to go through two separate votes at AGMs/SGMs. However, to allow everyone sufficient time to understand what’s happening, we still believe it’s important to hold at least one meeting in which to socialize and discuss any motions being put forward before taking any actual vote; which can then be done at a later date electronically, as a postal vote or at a further meeting, depending on what your Rules allow and what your Committees feel is needed.
Things continue to track along nicely, with all but three of the 23 Branches and SIGs now fully engaged and working through the process with us. And of course, those three may well be getting things lined up in the background before getting in touch with us – but if you’re one of those groups, we’d still like to hear how you’re doing!
Since January, we’ve been invited to dial into or attend 16 Branch or SIG meetings / teleconferences and each one has been a really valuable exercise in terms of being able to answer questions on the spot and also discuss people’s concerns in detail. I’d again like to extend that invitation out to everyone else – if you have a Committee / Branch / AGM or SGM coming up in the near future and think it might be helpful to have someone there from PNZ Office, let me know.
And once again, if you do have any questions or concerns, I encourage you to take the time to check out the FAQ page which is continually being updated, as well as the list of documents at the bottom of this page. If you still have questions, let me know and I’ll work with the rest of the team to provide you with an answer.
The Unified PNZ Consititution (PNZ Rules)
Refer to the current PNZ Rules here – voted for by PNZ members and commenced following the 2018 PNZ AGM on September 14. The Rules allow for a transitional period up to 2021 for Branches and SIGs to transition into a unified PNZ.
PNZ Change Programme - The Background
The transition towards all of PNZ operating as a unified organisation continues, following the member vote to operate under new Rules announced at the September 2018 Annual General Meeting. This means the PNZ Executive remains committed to the Change Programme and this is a key priority for the PNZ Office up to 2021.The overarching purpose of the Change Programme remains, to allow all of PNZ to better service its members and the profession as a whole. This includes raising the profile of the profession and improving systems for the many volunteers who help deliver services to members.Branches and SIGs remain highly important. Members will continue to engage with these groups as they do now, attending events and receiving information. The first impact to members of operating as one organisation is likely to be an alignment of our systems – starting with finances and a united financial year.There will now be a staggered process with Branches and SIGs transitioning to the Rules and operating model with agreed Terms of Reference, either at the end of their financial year or another mutually agreed time. PNZ Office will work with Branch and SIG leaders to agree Terms of Reference and specific transition dates.
Change Programme Timeline
February 2018. A change programme co-design workshop involving representatives from across PNZ was held in February. This resulted in PNZ Co-Design Key Messages explaining the blueprint for the future that workshop attendees designed together.
June 2018. PNZ members received a copy of the Proposed PNZ Constitution by email in June. A summary of member feedback, with answers and subsequent amendments, is here.
July 2018. A final version of the proposed PNZ Constitution was written, for the member vote to decide whether or not PNZ will transition to a unified organisation. Voting then occurred by electronic vote.
August 2018. The member vote was taken, with results announced at the 14 September PNZ Annual General Meeting in Dunedin.
September 2018. From 14 September 2018 PNZ operates under the current Rules. PNZ Branches and SIGs will transition into the Rules, either at the end of their financial year or another mutually agreed time.
November 2018. A Business Planning Template was made available, to help with Branch and SIG planning.
December 2018. Terms of Reference templates are now available for Branches and SIGs. Kim Eland also joins our team as the PNZ Change Programme Project Manager, starting on 7 January. Kim will be in touch with representatives of all Branches and SIGs in the New Year.
Frequently Asked Questions
Thank you to everyone who has contributed to the change programme journey so far. Change Programme FAQs, with answers to member questions are available here.
Documents for Download
- PNZ Rules (current as of 14 September 2018)
- Future State Operating Model
- PNZ Co-Design Key Messages
- Business Planning Template
- Branch Terms of Reference Template
- SIG Terms of Reference Template
- Business Plan Guidelines
- 2020 - Sensitive Expenditure
Page updated 12 April 2019